SaaS Financial Management Platform for E-commerce

From manual operations to scale. Building a data driven financial SaaS for e commerce

I increased the platform’s ability to scale by turning manual processes into self service flows, structuring onboarding, data, and decision making to support product growth.

*Confidentiality Note
This project involves strategic and sensitive information. For contractual and ethical reasons, the details presented here have been abstracted. Full flows and final interfaces cannot be publicly displayed and are available only in a service demonstration context.

Context and Challenge

Business Goals and Product Challenges

A platform designed for digital merchants that centralizes revenue, margin, fees, reconciliations, and operational performance to support financial decisions.

Despite the value proposition, the initial experience relied heavily on human support, with complex flows, low user autonomy, and difficulty understanding financial data.

This scenario created three direct business risks:

  • Bottlenecks in customer base growth
  • High operational cost during onboarding
  • Low maturity in the use of financial data by merchants

The challenge was to scale operations while maintaining control, clarity, autonomy, and trust in a data driven product.

Risks with the previous flow
Shopkeeper's financial system

Key Insights

Discovery, Research, and Synthesis

Interviews with merchants, support, and the product team revealed a core insight:

“The issue was not lack of data, but difficulty understanding what actually mattered.”

Users faced excess financial information, technical terms, and flows poorly connected to practical goals.

Lack of clarity during onboarding directly impacted recurring usage and trust in financial decisions.

Strategic pyramid

Strategic Decision

Product Strategy and Solution Prioritization

The decision was not to reduce screens, but to reorganize the experience around progression, context, and decision making.

The product started to:

  • Guide users from the first entry, collecting essential data in a structured way
  • Translate financial rules into accessible language
  • Prioritize KPIs according to the merchant’s stage
  • Isolate technical complexity from the perceived experience

Onboarding stopped being a registration step and began activating value from day one.

Synthesized flow

Execution & Design

Solution Execution and Experience Design

I led a full experience redesign, including:

  • Onboarding redesign with progressive, self service logic
  • Reorganization of revenue, margin, and fee financial flows
  • Creation and evolution of a scalable Design System in Figma
  • Dashboard development with clear hierarchy and dynamic filters
  • Continuous collaboration with engineering in agile squads

Design started to operate as product infrastructure, supporting growth and consistency.

Onboarding Wireframe restructured
Restructured dashboard Wireframe

User Validation

Data-Informed Iteration

Solutions were continuously validated through:

  • Usability testing on critical flows
  • Ongoing feedback from active merchants
  • Adjustments based on real usage behavior
  • Frequent alignment with support and product teams

Validation ensured decisions reflected real usage and business context.

Strategic Reflection

Impact and Learnings

The platform started to grow without increasing operational dependency.

Earnings

Scalable onboarding without direct support dependency
Clearer financial data reading for merchants
Greater autonomy in business management
Consistent foundation for continuous SaaS product evolution

The project reinforced a key learning:

Scale in financial SaaS depends more on structuring entry and data than on adding features.

By reorganizing onboarding, financial flows, and KPI visualization, the product grew with lower operational dependency and greater user autonomy.

This work strengthened my experience in data driven products, connecting experience, efficiency, and sustainable growth.

Other works

I’m committed to delivering customized design solutions for each client.

ricardooliveira design @outlook.com